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The wedding plan!

• The Flowers

• Flowers Checklist

• Who pays for what

• The Wedding Reception

• The Cake

• Jewelry

• Music / Entertainment

• The Wedding Ceremony

• Invitations/Accessories

• Transportation

• Photography

• Videography

The Flowers

• When discussing floral arrangements with your florist, consider the style and mood of your wedding, the season or environment, your budget and what you like.

• You need to have selected your gown, the bridesmaids' dresses and the color theme of your wedding before visiting your florist. It is also helpful to have fabric swatches and textures of your selected gowns and the attire of the groom and his attendants. The florist will then be able to suggest floral combinations and artistic treatments to create beautiful floral complements for your wedding.

• Ask the florist for an itemized bill in advance and supply your florist with the names, addresses and times for delivery of your bouquet, boutonnieres, corsages and floral arrangements.

• Other floral pieces that you will need include displays for the altar, centerpieces for reception tables, spray for candelabra, corsages for those who assist with various reception duties and floral "tokens" for special guests. To preserve your flowers as a keepsake and not just a faded memory of your day, you should consider floral preservation.

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Flowers Checklist

1. Select florist 4-6 months before wedding

2. Decide if you will have fresh, silk or dried flowers

3. Sign agreement, pay deposit

4. Bring swatches/pictures of your dress, attendants' dresses and mothers' dresses to match colors.

5. Select flowers for:

6. Bride's bouquet

7. Attendants' bouquets

8. Flowers fore helpers

9. flower girl's basket

10. Corsages for mothers, grandmothers

11. Groom and Ushers' boutonnieres

12. Boutonnieres for fathers, grandfathers

13. Floral decorations for ceremony

14. Floral decorations for reception

15. Give florist names, addresses and times for delivery of floral bouquets, boutonnieres, and arrangements

16. Pay balance

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Who pays for what?

The following is the traditional division for wedding expenses. Today, there are no rules in regards to financial responsibilities. The question these days of who pays for what really boils down to who is most willing and able. It may be the bride and groom or either of their families. The key is to communicate and be realistic and courteous.

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The Wedding Reception

• When choosing your reception site, consider whether the facility is large enough to accommodate your guest list. If you’ll have dancing, is there room for a dance floor?

• Get everything in writing. Will the reception site provide linens, table skirting, microphone and/or microphone hook-ups, napkins, dance floor, table centerpieces, etc.

• The menu for your reception can be as simple as cake and punch or as elaborate as a formal dinner. You also have a choice of offering an Hors D’Oeuvres or a Buffet reception. All options depend on the degree of formality, time of day, and your budget.

• Consider some of the following special touches that you may want to add to your reception. An ice sculpture for your buffet table, a balloon arch for a dramatic entry and personalized candy favors for your guests as mementos.

• Some of your guests may be health conscious. Try to offer some fresh, low-fat selections in addition to the richer fare. Choosing in season foods will be easier on your budget. 

The Reception Checklist                                                           .

1. Reserve site
2. Sign agreement and pay deposit
3. Decide style, theme, decorations
4. Hire a caterer
5. Plan menu
6. Determine if alcohol will be served. If so, will it be open bar, limited bar or cash bar?
7. Determine sequence of events with your DJ, band or Master of Ceremonies
8. Select someone to be the guest book attendant
9. Determine seating assignments
10. Order or make favors for guests
11. Give final guest count to reception site or caterer

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The Wedding Ceremony

• The Ceremony is what will take you from being an engaged couple to being a married couple. Therefore, the place you choose for your ceremony can be as unique as the two of you. It could be a church, cathedral, chapel or temple. Other choices include a hall, country club, hotel, restaurant, garden, your home, or judge’s chambers. The ceremony site should have some special significance for you both. Whichever site you choose, it should be able to comfortably accommodate the number of guests you plan to invite.

• When choosing a date, consider weather conditions, family commitments and local special events and celebrations.

• If you will be married by a member of the clergy, be sure to contact him or her early to discuss how your own special wishes can be combined with ceremonial rites to make your ceremony personal and meaningful to you and your fiancé.

• Be sure to ask about the facility’s wedding policies. Many churches and other sites where weddings regularly occur may provide you with a wedding policy booklet. If there are any restrictions in regards to decorations, music, photography, or videography, be sure to let your wedding vendors know.

The Ceremony Checklist                                                               .

• Determine the level of formality

• Select and reserve ceremony site

• Select an officiant and plan ceremony

• Inquire about restrictions and notify appropriate vendors

• Attend pre-marital classes

• Select attendants

• Hire organist, vocalist or other musicians for ceremony music

• Select music

• Write vows

• Reserve rental items:

1. Candelabra

2. Kneeler

3. Aisle Runner

• Select individuals to read prayers or passages during ceremony

• Schedule rehearsal

• Place officiant's fee in envelope and give to best man

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The Cake Checklist

• Select baker 3-6 months in advance

• Choose shape, size, flavor, filling, icing, decorations for wedding cake

• Order groom's cake

• Provide bakery with delivery information ( date, time, location)

• Pay deposit

• Purchase cake knife and server

• Assign someone to be responsible for getting cake knife, server and cake topper to the bakery or reception site

• Determine who will be cutting the cake at the reception

• Pay balance

• Arrange for someone to take the top of the cake home after the reception and preserve it for you

• Assign someone to return cake stands and pillars to the bakery

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Jewelry

• Deal with reputable jewelers only and request a written guarantee indicating the value of the stone.
• Choose gold settings and bands that are 14k or 18k gold, 24k gold is too soft for rings.
• The hardest ring metal is platinum. It is used as prongs in settings and is slightly more expensive.
• Discuss prices on guarantees, exchanges and trading up later to larger stones with your jeweler.
• Make sure your ring is covered by your insurance policy.
• Take advantage of the free ring cleanings that many jewelers offer to keep your ring looking its best.
• Have your settings routinely checked by your jeweler to make sure prongs are snug.

Jewelry checklist                                                                                        .

1. Order Wedding Bands 3 Months Before the Wedding
2. Arrange Engraving for Wedding Bands
3. Give Bride’s Ring to Best Man to Hold at Ceremony
4. Give Groom’s Ring to Maid of Honor to Hold at Ceremony
5. Purchase Accessory Jewelry for Wedding Day - Necklace, Earrings, Etc.

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Music & Entertainment

• It has been said time and time again that music can make or break a party. When choosing your entertainment, consider the style of your wedding and reception. There are many different options, including DJ’s, live bands, and soloists.
• Regardless of what type of entertainment you choose, make sure they are experienced, professional and that they have earned your trust and confidence to make your wedding day special.
• They should be able to provide references and/or a video of their performance.
• Your entertainment should also be able to provide: Back up Equipment, Copy of their Insurance, Written Contract Specifying Time of Performance, and their Rates

Music / Entertainment Checklist                                                     .

1. Determine if you will hire a band or a DJ
2. Check with reception site for any music restrictions
3. Select band or DJ, sign agreement and pay deposit
4. Will the band or DJ provide any special effects? If so, include these in the agreement
5. Inform band or DJ of date, time and location of reception
6. Inquire if the band or DJ has any special needs (electrical, space, etc). Help to coordinate this with the reception site
7. Make music selections
8. Determine sequence of events with band leader or DJ. Will they act as Master of Ceremonies?
9. Pay balance 

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Invitations & Accessories

• Your wedding invitation is the first item your guests will see about your wedding. It gives your guests an idea as to the type and formality of your wedding.

• Invitations may be printed or engraved. They should be mailed 4-6 weeks before your wedding date. For informal weddings, invitations are mailed ten days prior.

• When ordering invitations, order 25 more than you think you will need. It’s cheaper to order more in advance than ordering a small quantity at a later date. Also, order extra envelopes for mistakes.

• Invitations and announcements should be handwritten in black or blue ink. Both envelopes should be in the same handwriting. You may want to consider calligraphy. It creates a very elegant look for your invitations. Computerized calligraphy is also available through some invitation stores.

• Children’s names should be listed on the inside envelope on the second line. Never use “and Family” on the envelope. The rule is, if children are not listed on the envelope, they are not invited. Any children over the age of 18 receive their own invitation.

Invitations/Accessories  Checklist                                          

1. Finalize guest list and determine number of invitations to order

2. Order invitations three to four months before the wedding

3. Determine if you want engraved or thermographed invitations. Engraved invitations take six to eight weeks to order

4. Select paper, script, ink color, wording and format for:

    

   Invitations	Wedding Programs
   Enclosures	Response cards
   Announcements	Thank You notes
   Reception cards	Place cards
   Pew cards	Maps
   Personalized napkins	Matchbooks

5. Compile names and addresses of guests as soon as possible

6. Double check all spellings, dates and addresses on your order

7. If necessary, design and print maps to assist guests

8. Carefully examine your order for accuracy prior to leaving the store

9. Address and assemble invitations

10. Take finished invitations to post office and have them weighed to determine the correct postage

11. Mail invitations 4-6 weeks prior to your wedding

12. Mail announcements on day of wedding

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Transportation

• Decide type of transportation desired
• Select transportation provider, sign agreement, pay deposit
• Provide dates, times, locations, and who is to be picked up
• Arrange transportation for out-of-town guests
• Will you want to decorate the limo or other vehicle? Ask about their restrictions
• Pay balance and gratuities

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Photography

• Select photographer
• Sign agreement and pay deposit
• Inform photographer of date, time, location of wedding and reception
• Schedule sitting for engagement portrait
• Schedule sitting for bridal portrait
• Schedule make-up and hair appointments for bridal portrait
• Notify photographer of any restrictions the ceremony site and/or  reception site has in regards to photography
• Decide if you will have formal wedding pictures done before or after the ceremony. Inform the bridal party
• Give photographer a list of photos you’d like taken
• Notify photographer the sequence of events for the reception
• Pay balance

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Videography

• Select videographer
• Sign agreement, pay deposit
• Inform videographer of date, time, location of wedding and reception
• Inform videographer of any restrictions the ceremony site and/or reception site has in regards to videography
• Inform the videographer of sequence of events for the reception
• Pay balance
• Give videographer any special music you would like included on your video (if you are purchasing an edited tape)
• If your video will include photos of you both as children, give these to your videographer (again, if you are purchasing an edited tape)

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Call toll free 1-800-868-1983

phone: 702/868-5520; fax: 702/868-5512

Las Vegas Bouquet, full service florist delivering the freshest flowers to you or someone special.

Las Vegas Bouquet®  

1815 W. Charleston Blvd. Suite 6,

Las Vegas, Nevada 89102, USA